Bookmarks and Recent Documents

Overview

Every user of IGP:Digital Publisher has Bookmarks and Recent Document tools. These are two user productivity features that enable you to engage with your content faster and more effectively, especially in very large systems with thousands of projects and documents.

Both Bookmarks and Recent Documents are always available on every users Toolbar for instant access.

Behaviour considerations

Both Recent Documents and Bookmarks access is maintained in accordance with your project and document access permissions. The following rules are enforced:

1. If a document is moved from your account or a project to a project where you do not have permissions to access the document, the document will be removed from your Recent Documents and Bookmarks.
2. If a document is moved from your account or a project where you have access to the document to another project where you have access to documents, the document will remain in your Recent Documents or Bookmarks.
3. Recent Document and Bookmarks references will be automatically updated when this happens.

Recently Documents

Recently Documents is a rotating list of the last 20 books you opened to edit using IGP:Writer from your Private Documents or Projects.

The most recent document you edited is at the top of the list descending in "last-opened" date order.

Recent Documents is the default opening screen when you log-on to IGP:Digital Publisher.

It does not include books opened in IGP:Reader from the Library.

1. Click on the document title to immediately open it in IGP:Writer and recommence work on the document.
2. There are three buttons available.
3. Edit. This is the same as clicking on the title. The document opens in IGP:Writer.
4. Read. Click on this button to open the document in IGP:Reader. For example this gives access to the REMIX tools.
5. Catalog: Click on this button to open the Catalog in which the document is listed. This gives you access to all the ACTION tools.

Bookmarks 

Bookmarks gives you instant access to a private list of documents you create and control. You can can Bookmark and un-Bookmark any document to which you have authorized access at any time. Bookmarks can be created on-the-fly for documents in

1. Private Documents
2. Projects of which you are a member
3. from the Account Library

The number of Bookmarks is unlimited and can be organized into categories.

Adding and Removing Bookmarks

You can add and remove bookmarks on the fly in your Private Documents, from Projects of which you are a member, and from the Account Library.

Add Bookmark 

Every document that can be bookmarked based on your permissions,  shows the Bookmark Icon on the left side.

From any document where you can see the Bookmark icon, click the Bookmark Icon once.

The document is added to your bookmarks. The Bookmark icon will show  a red cross indicating that a bookmark is applied. 

You can now navigate to Bookmarks using the Bookmarks button. You will see the book in the master Bookmarks list at the top.

Remove Bookmark 

If you click a Bookmarked icon (with the red cross), the book is immediately removed from the Bookmarks list.

Bookmark Categories

You can create any number of personal Bookmark Categories to organize your own Bookmarks.

1. From the Bookmarks interface, click the Add Category button. A simple Category Name dialog will open.
2. Type in your Category name and click OK.
3. The Category is immediately created. It is empty.
4. Categories are displayed in alpha-numeric order.

Organizing Books in Categories

1. You can drag and drop any Bookmark bar into any category you have created.
2. Hold the left-mouse button down on any bar and drag it into a Category. A new category has a target Drop bar when it is created for your first drag and drop event.
3. In subsequent drag and drop actions just drop a book anywhere into a category. It will be then be sorted into alphanumeric sequence.
4. You can drag and drop a Bookmark bar between categories at any time.

Removing Bookmarks and Categories

You can delete a Bookmark at any time.

1. From any Bookmark bar click the red Delete  button on the right hand end.
2. The Bookmark will be immediately deleted. There is no warning dialog. 

You can delete a Bookmark Category at any time.

1. From any Category bar, click the red Delete button on the right hand end. You will receive a warning dialog.
2. Click OK to proceed and delete the Category. Click Cancel to not make any change.
3. IMPORTANT. When you delete a Category all bookmarks within the Category will also be deleted (by design). If you don't want a bookmark to be deleted move it out of the category before clicking the Delete Category button.

The Bookmark and Recent Bar

The Bookmark and Recent Document bars give you information about the document to help you locate the correct document quickly and easily.

In the Bookmarks interface the Bookmark bars are colour coded:

White: A document is referenced from Private Documents

Green: A document is referenced from the Account Library

Blue: A document is referenced from an Account Project.

You can directly navigate to Writer, Reader or the Catalog item from the bookmark bar by clicking on the appropriate button on the left.

1. Edit. Directly open the document in IGP:Writer. You can immediate commence editing the document.
2. Read. Directly open the document in IGP:Reader. You can immediately navigate through the document.
3. Catalog. Directly open the catalog location of the document with the document at the top. You can immediately use all the available document Action tools.
4. Delete. You can deleted a bookmark at any time from the Bookmark item bars by clicking on the Delete button. This does not delete the document, just your Bookmark.